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Constitution and Bylaws

BMA/NJ Constitution and Bylaws

1. NAME AND AFFILIATION

  • The organization is named the  BMA-NJ and is affiliated by charter to the Business Marketing Association (National), established as a not for profit organization under the tax laws of the United State of America.

2. PURPOSE AND OBJECTIVES

  • A. BMA-NJ provides members with access to leading business-to-business marketing industry education, dialogue, connections and resources to maximize the professional growth and expand the marketing expertise of each member and the profession as a whole. Provide an educational forum for persons engaged in business-to-business marketing communications and marketing.
  • B. Offer programs that increase members’ professional capabilities, helps them to solve marketing challenges, and offers the recognition that the work they do is important.
  • C. Promote the highest professional ethical standards and practices.
  • D. Cooperate with allied associations to achieve improvements and understand changes in the realm of advertising and marketing.

3. MEMBERSHIP

  • A. Eligibility: Available to any person engaged in business-to-business marketing communication who subscribes to the purpose and objectives of the “Chapter” as per the Chapter’s Constitution and Bylaws.
  • B. Classes:
  • Professional – Those who are employed on behalf of a business or professional concern, advertising agency, consulting firm or other organizations whose primary activity is involved with business-to-business marketing communication and/or marketing.
  • Educators — Those whose occupation is in the teaching of marketing communication and/or marketing at accredited schools.
  • Student – Those who are enrolled in an accredited school studying marketing communications and/or marketing and not employed full time.
  • C. Term: A 12-month period based on the regulations of the National.
  • D. Admission: All application forms as provided by National must be signed by the applicant who shall become a full member upon acceptance by the Board of Directors and full payment of National and Chapter dues.
  • E. Dues: “Chapter” dues will be established yearly by the Board of Directors and national dues by National.
  • F. Rights: All members in each class are privileged to vote. A member may transfer the unexpired portion of a year if the member is no longer connected to or assigned other responsibilities apart from communication and/or marketing. A member is terminated upon death, resignation or of dues after a 90-day grace period. A member may be expelled from the “Chapter” by vote of the Board of Directors.

4. CHAPTER MANAGEMENT

  • A. Chapter management is vested in the Board of Directors as heretofore constituted: The Board shall oversee the administration of the affairs of the Chapter; formulate general plans for pursuing its purpose and objectives; determine its current and long-range programs; control the policies, activities, properties, funds; and fill all Board and Officer vacancies. The Board may appoint agents and/or employees as it deems necessary to carry out the specific Chapter requirements; such persons shall have the authority to perform the duties prescribed by the Board.
  • B. Members of the Board shall consist of the Chapter Officers, the immediate past president and Chapter members in good standing who shall be nominated by the Nominating Committee and elected by the membership.
  • C. Chairperson of the Board will be the President of the Chapter.
  • D. The majority of the Board shall constitute a quorum, and each member of the Board shall have but one vote.
  • E. Members of the Board shall serve for one year or at the pleasure of the membership. Board members who miss three (3) consecutive Board meetings are subject to removal by majority vote of the Board.
  • F. Meetings shall be held not less than every two months, and special meetings may be called at the discretion of the President.

5. BOARD OF DIRECTORS

  • A. The Board of Directors shall consist of active members in good standing. The Board shall consist of the President, Vice President, Market Intelligence, Secretary, Treasurer, Events/Sponsorship, Membership, and MarCom chairs.
  • B. Board candidates will be chosen by the Nominating Committee. Members can nominate candidates through written notices – such as email – or verbal notice to the Nominating Committee.
  • C. The slate shall be presented to the membership at least one month prior to the election.
  • D. Elections will be held through an online voting system. Members in good standing at least 7 days prior to the election will be given 7 days to cast their votes. Elections will end no later than May 15 of the current year.

6. EXECUTIVE COMMITTEE

  • A. The Executive Committee shall consist of President, Vice President, Market Intelligence and Treasurer, and it shall have full power to act upon matters requiring prompt attention in the interim between meetings of the Board. It shall provide to the Board any and all such actions. The Board shall have the power to limit or even eliminate future actions by the committee.
  • Duties:
  • President — Responsible for the successful operations of the Chapter. Preside at all Board meetings. Provides strategic vision and leadership. Recruit and appoint committee chairs and members. Act as Chapter’s champion and liaison with the National and its liaisons. Is an ex-officio member of all committees, both standing and special. Has a fiduciary responsibility to act in the chapter’s best interest.
  • Vice President — Acts as the Chapter’s second-in-command. Learns the Chapter’s operations in preparation to become the next president. If the President is not able to complete the term of office, the  Vice President shall become President until the next scheduled election.
  • Market Intelligence — Initiates competitive intelligence projects, such as membership research, new/potential member research. Collects post-event satisfaction data. Monitors, evaluates and notifies Board of trends/activities of other associations.
  • Treasurer — Custodian for all chapter accounts and funds. Keeps full and accurate accounts of receipts, disbursements, deposits and other financial activities. Develops annual budgets with Board and committee chairs. Provides monthly budget reviews and financial statements. Provides fiduciary advice to board on purchasing decisions. Disburses funds to pay chapter bills, reimbursements for chapter expenses. Liaises with chapter’s accountant/IRS as necessary to ensure tax liabilities are met. Files annual report with State of NJ – Dept of Treasury. Shall deposit all monies and other valuables in the name of the Chapter in such banks or other depositories as the Board may direct. All non-budgeted expenses – regardless of amount – must be approved by the President and Treasurer and process by purchases order. All contracts must be kept on file by the Treasurer. This position can only be filled by a member who has been a member-in-good-standing for a  minimum of two years and has previously held a board or committee position.

7. NOMINATING COMMITTEE

  • A. The committee shall consist of those appointed by the President, subject to the approval of the Board. Included on the committee is the immediate past president, a chairperson and three additional active National members.
  • B. Duties:
  • – Nominate one or more active members to fill the elected officer positions.
  • – Report to the membership at least thirty (30) days prior to vote by the membership.
  • – Placing on the ballot the nominees nominees selected by the membership and filing such nominees with the President or Secretary at least fourteen (14) days prior to voting by the membership.
  • – Manage the online voting process.

8. MEETINGS

  • A. There will be regular scheduled meetings of the Chapter once each calendar month exclusive of July and August, unless otherwise determined by the Board. Meetings for the year will be scheduled by August of the current year. Reminders of such meetings shall be sent to all members at least two (2) weeks in advance.
  • B. An annual Board retreat shall be held each June. Board members will plan the upcoming year at the retreat, and address any operational items requiring the Board’s attention.
  • C. Meetings of the Board shall be held at the direction of the President, with a minimum of one meeting required every two months. Roberts Rules of Order, when not inconsistent with the Chapter’s Constitution and Bylaws, shall govern all meetings.

9. AMENDMENTS

  • A. The Chapter’s Constitution and Bylaws may be altered, amended or repealed at any time by an affirmative vote of two-thirds of the members present at a duly convened Board meeting. Copies of the amendments shall be mailed to all members not less than thirty (30) days prior to the date of a regular meeting for membership ratification by majority vote of the members present.

10. DEFINITION

  • A. The term business-to-business marketing communications encompasses the fields of advertising, public relations, direct mail and collateral promotion services involved in activities to market and/or sell products and/or services.