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BMA/NJ Constitution and Bylaws
1. NAME AND AFFILIATION
The organization is named the "New Jersey Chapter" and is affiliated by charter to the "Business Marketing Association" -- established as a not for profit organization under the tax laws of the United State of America.
2. PURPOSE AND OBJECTIVES
A. Provide an educational forum for persons engaged in business-to-business marketing communications and marketing.
B. Offer programs that increase the professional capabilities of its members.
C. Stimulate interest in and promote a better understanding of business-to-business advertising among corporate management, government and educational institutions.
D. Promote the highest professional ethical standards and practices.
E. Cooperate with allied associations to achieve improvements and understand changes in the realm of advertising and marketing.
3. MEMBERSHIP
A. Eligibility: Available to any person engaged in marketing communications and/or marketing who subscribes to the purpose and objectives of the "Chapter" as per the Constitution and Bylaws.
B. Classes:International -- Those who are employed on behalf of a busi-ness or professional concern, advertising agency, consulting firm or other organizations whose primary activity is involved with business-to-business marketing communication and/or marketing.
Educators -- Those whose occupation is in the teaching of marketing communication and/or marketing at accredited schools.
Intermediate -- Those members with not more than three years’ experience in business to-business communications and who meet certain other qualifications as specified by the International board of directors.
Student -- Those who are enrolled in an accredited school studying marketing communications and/or marketing and not employed full time.
Associate -- Those members of another chapter who wish to be affiliated with this Chapter.C. Term: A 12-month period based on the regulations of the International.
D. Admission: All application forms as provided by headquarters must be signed by the applicant who shall become a full member upon acceptance by the Board of Directors and full payment of International and Chapter dues.
E. Dues: "Chapter" dues will be established yearly by the Board of Directors and national dues by International.
F. Rights: All members in each class are privileged to vote. A member may transfer the unexpired portion of a year if the member is no longer connected to or assigned other responsibilities apart from n communication and/or marketing. A member is terminated upon death, resignation or of dues after a 90-day grace period. A member may be expelled from the "Chapter" by vote of the Board of Directors.
A. Management of the "Chapter" is vested in the Board of Directors as heretofore constituted: The Board shall oversee the administration of the affairs of the "Chapter," formulate general plans for pursuing its purpose and objectives, determine its current and long-range programs, control the policies, activities, properties, funds and fill all Board and Officer vacancies. The Board may appoint agents and/or employees as it deems necessary to carry out the specific "Chapter" requirements; such persons shall have the authority to perform the duties prescribed by the Board.
B. Members of the Board shall consist of the Officers of the "Chapter," the immediate past president and "Chapter" members in good standing who shall be nominated by the Nominating Committee and elected by the membership.
C. Chairperson of the Board will be the President of the "Chapter."
D. The majority of the Board shall constitute a quorum, and each member of the Board shall have but one vote.
E. Members of the Board shall serve for one year or at the pleasure of the membership. Board members who miss three (3) consecutive Board meetings are subject to removal by majority vote of the Board.
F. Meetings shall be held not less than every two months, and special meetings may be called at the discretion of the President.
A. Elected officers shall be active members in good standing and shall consist of the President, Vice Presidents, Secretary and Treasurer. The Board will be responsible for determining the number of Vice Presidents to serve each year. Term of office is not to exceed two consecutive Chapter years.
B. Officers for election will be chosen by the Nominating Committee, with the membership being given the right to nominate from the floor. The slate of Officers shall be presented to the membership at least one month prior to the election, which is to be held at the regularly scheduled monthly May meeting.
C. Duties:President -- Responsible for the successful operations of the "Chapter." Preside at all Board meetings. Recruit and appoint members of committees. Maintain liaison with the International regional vice president and headquarters.
Executive Vice President -- Assigned duties as prescribed by the President. If the President is not able to complete the term of office, the Executive Vice President shall become President until the next scheduled election.
Vice President -- Responsible for duties prescribed by the Board.
Secretary -- Responsible to attend all meetings of the Board and "Chapter" member meetings and to ensure that those meetings are recorded for the membership. Shall keep on file those documents required by law; as well as all books, reports, certificates and meetings minutes required by the "Chapter."
Treasurer -- Responsible for the finances of the "Chapter." Shall deposit all monies and other valuables in the name of the "Chapter" in such banks or other depositories as the Board may direct. Must prepare a financial statement for each Board meeting and provided a final yearly report. All expenses over $75.00 must be approved by the President and the Treasurer and processed by purchase order. All contracts must be kept on file by the Treasurer.
A. The committee shall consist of the elected officers, and it shall have full power to act upon matters requiring prompt attention in the interim between meetings of the Board. It shall provide to the Board any and all such actions. The Board shall have the power to limit or even eliminate future actions by the committee.
7. NOMINATING COMMITTEE
A. The committee shall consist of those appointed by the President, subject to the approval of the Board. Included on the committee is the immediate past president, a chairperson and three additional active International members.
B. Duties:-- To nominate one or more active members to fill the elected officer positions.
-- Report to the membership at least thirty (30) days prior to vote by the membership.
-- The committee is also responsible for placing on the ballot nominees selected by the membership and filing such nominees with the President or Secretary at least fourteen (14) days prior to voting by the membership.
8. MEETINGS
A. There will be regular scheduled meetings of the Chapter once each calendar month exclusive of July and August, unless otherwise determined by the Board. Notice of such meetings shall be sent to all members at least two (2) weeks in advance.
B. Meetings of the Board shall be held at the direction of the President, with a minimum of one meeting required every two months. Roberts Rules of Order, when not inconsistent with the Chapter’s Constitution and Bylaws, shall govern all meetings.
9. AMENDMENTS
A. The Chapter’s Constitution and Bylaws may be altered, amended or repealed at any time by an affirmative vote of two-thirds of the members present at a duly convened Board meeting. Copies of the amendments shall be mailed to all members not less than thirty (30) days prior to the date of a regular meeting for membership ratification by majority vote of the members present.
10. DEFINITION
A. The term marketing communications encompasses the fields of advertising, public relations, direct mail and collateral promotion services involved in activities to market and/or sell products and/or services.
