Even when you are getting help from the professionals, packing up an office can be one of the hardest parts of any move. Offices are generally filled with a lot of delicate electronics, small items, heavy things, breakable pieces, and organized papers that can be very tricky to deal with. With all of this work, it is no surprise that moving a big office can cost up to $30,000. Use this checklist from our friends at Cheap moving company Seattle to remember all the important details make sure you can survive the move with your office and your sanity intact.
1. Remove Personal Possessions
Though there are advantages to having someone in charge of packing up everything in the office, this can lead to some confusion when there are a lot of employees with personalized workspaces. Have your employees remove or pack up any personalized belongings into a container they can easily identify and access. Your employees will be more productive when they can find everything they need to get their new workspace set up.
2. Discuss Moving Logistics With Old and New Buildings
Many commercial buildings have regulations about how moves have to be handled. Make sure you take the time to research the loading dock locations, reserve freight elevators, and find out how long you can park your moving trucks in the areas before you move. This will save you from any unpleasant surprises on moving day.
3. Deal With Papers
One of your priorities should be dealing with all the files and other important papers in your business. Take the time to carefully go through any records you have at the company. When possible, consider shredding and discarding files that will not be needed. This can cut down on the number of things you have to move.
4. Consider Selling Outdated Furniture and Equipment
With all the hassle of planning a commercial move, many offices do not want to bother with moving things they were planning on getting rid of soon anyway. It can be easier just to sell the outdated items and purchase new ones once you get settled into your new location.
5. Label Everything
Moving will be a huge hassle if you lose track of important items. Cheap Everett long distance movers say the main way to combat this issue is by staying organized and making sure everything is labeled. Write a list of all items inside of a box on each box, and consider using a numbering or color coding system to identify which boxes belong to which department or office.
6. Prepare Electronics
Professional movers will make sure your electronics get to their destination without being damaged, but you can do a lot to make this process easier for the movers and your workers. Before the move, carefully remove all cables or attachments and put them in labeled bags. Take out the printer and toner cartridges, and carefully tape or tie down lids. You may want to check the warranty to make sure you move the device without breaking any regulations.